Senior Risk Analyst

New York, NY

Overview of AJWS

Inspired by the Jewish commitment to justice, American Jewish World Service (AJWS) works to realize human rights and end poverty in the developing world. AJWS promotes civil and political rights; advances sexual health and rights; defends land, water and climate justice; and aids communities in the aftermath of disasters. AJWS pursues lasting change by supporting grassroots and global human rights organizations in Africa, Asia, Latin America and the Caribbean and by mobilizing supporters in the U.S. to advocate for global justice. Working together, the AJWS community strives to build a more just and equitable world.

Overview of Risk Management and Administrative Services

The Risk Management and Administrative Services (RMAS) Department is one of four teams within the Finance and Administration Division of AJWS. The ‘mission’ of the RMAS Department is to inspire risk-aware thinking to enable AJWS to run effectively, operate efficiently and manage risk thoughtfully. The team achieves this mission by developing and implementing a broad range of organizational operations and processes, and by providing training and support to help staff in diverse roles manage the myriad risks that arise in pursuing AJWS’s ambitious mission. The team champions effective risk management and manages staff safety, facility safety and security, legal compliance, contracting, AJWS facilities, travel, shipping/mail services and reception.

The department works to:

  • inspire confidence on the part of the AJWS Board, executive leadership, programs/operations/administrative staff, and other stakeholders that the organization’s commitments to stewardship and safety are sincere, substantial and lasting
  • position AJWS to seize opportunities for growth and mission advancement
  • reduce or eliminate hazards, injuries, and loss/damage of financial and other assets

Team Goals and Responsibilities

The five-member RMAS team, working alongside colleagues in the F&A Division, has a number of shared responsibilities. The team:

  • develops and implements risk management tools, policies and practices
  • collaborates with other teams and departments at AJWS in order to identify, understand and address risks
  • establishes, leads and staffs cross-functional teams and task forces formed to explore and address risk issues
  • collaborates with and supports the executive team of AJWS to ensure timely and effective responses to crisis events and emergencies
  • keeps apprised of developments in the fields of risk and insurance to support the evolution of risk practice at AJWS
  • fosters a culture of safety, stewardship, and risk-awareness
  • explores and champions ways to improve contracting processes, insurance relationships/contracts, and other policies and processes that fall within the team’s scope of responsibility
  • designs and conducts post-mortems for near-misses and critical incidents
  • identifies ways to demonstrate the efficacy of the risk function, and demonstrate the link between risk management and mission advancement
  • develops and delivers staff training on risk management, workplace safety, contracting, compliance, and other topics that fall under the team’s scope of responsibility
  • works to sync risk management goals and initiatives to the organization’s strategic goals and direction

The Position

The Senior Risk Analyst reports to the Director of Risk Management, and is the go-to internal resource person for issues related to operational risks and risk management. Key areas of focus include: the AJWS contracting process, procurement, staff safety, and facility safety. The Senior Risk Analyst:

  • Champions the identification and management of preventable risks, such as risks related to staff and facility safety/security, travel, contracting, and other risks best managed through policies and training/education
  • Assists the Director of Risk Management with establishing goals, benchmarks and metrics for the RMAS Department
  • Leads and supports the development and implementation of risk and safety policies/procedures, with a focus on policies related to international travel, facility safety, and contracting
  • Drives efficiency/effectiveness by improving processes, policies, and procedures; implements changes in collaboration with the Director of Risk Management and RMAS and F&A Division teams
  • Facilitates and champions compliance with AJWS travel policies (through duties including but not limited to):
    • provides logistics and safety support to AJWS team members, including: facilitating pre-trip planning meetings, collaboratively conducting travel risk assessments, and providing ‘duty of care’ support to traveling staff/contractors
    • manages relationship with AJWS’s travel management company (TMC); manages travel request processing and trains staff to use TMC Portal
    • manages contractual relationships with a vendor providing evacuation, medical, security and travel risk management services; facilitates travel plan processing and destination risk analysis, and responds to destination reports and travel alerts
  • organizes routine personal travel security training for staff and travel risk management training for senior leaders
  • updates AJWS’s travel guidelines regularly and educates staff about changes
  • keeps abreast of all safety and security situations in locations AJWS travels to, and alerts staff in the field
    • serves as SME on AJWS’s foreign liability insurance and business travel accident insurance coverage
  • Ensures compliance with the AJWS internal contracting process:
    • ensures the timely processing of all contract requests
    • proactively identifies challenges and collaborates with the RMAS and F&A teams to resolve issues
    • identifies issues that could expose AJWS to unnecessary financial and legal risk
    • stays abreast of contracting terms, terminology and contracting methods
    • analyzes significant and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and AJWS procedures
    • solicits assistance, as needed, from external advisors and tracks and applies guidance received
    • creates contract templates, master services agreements and any other materials to support thoughtful contracting
    • works closely with Human Resources to administer contracts for AJWS’s in-country consultants including drafting contracts, contract renewal language, related exhibits and ensuring translation into required languages
    • encumbers all approved contracts in AJWS systems accurately, and generates vendor balance reports to verify payments, and ensures that all contracts and related information is entered into various in-house systems per pre-defined timelines
  • Supports an array of initiatives/projects in collaboration with—or with oversight from—the Director of Risk Management, RMAS Department staff, and F&A Division staff, such as:
    • insurance coverage renewals
    • risk assessments
    • the creation, implementation, and evaluation of risk policies and training programs
    • the development of risk reports for specific stakeholder groups
  • Researches the cost of general services (phone, internet, hotel, transportation etc.) and identifies cost savings opportunities for AJWS

Qualifications

  • Bachelor’s Degree
  • 5+ years of progressive responsibilities in one or more risk-related or operational areas in a nonprofit (such as finance, facilities, insurance, human resources, legal, etc.)
  • Courage to take risks, show initiative, and take action to address / tackle risk issues that have been identified, and to create new risk management resources from scratch
  • Curious nature, desire to learn, and ability to formulate questions and engender trust to discover issues and ability to identify issues and opportunities
  • Knowledge of the risk management and insurance industries, including industry trends and best practices
  • Effective and efficient time management skills with the ability to manage competing deadlines on various projects, to handle multiple tasks simultaneously and to manage interruptions
  • Ability to apply knowledge, deploy resources, focus efforts, and gain consensus to address issues and capitalize on opportunities
  • Excellent project management skills and the ability to lead, support and co-create with others to achieving goals, objectives, and deadlines
  • Ability to create effective working relationships with internal and external stakeholders
  • Excellent communication skills – written and verbal

Additional Considerations

People of color; lesbian, gay, bisexual, intersex, trans and gender non-conforming people; women; and differently abled people are encouraged to apply. We also encourage applications from people of diverse religious, spiritual and cultural backgrounds.

Authorization to work in the US is required.

How to Apply

For immediate consideration please send your resume and cover letter to info@nonprofitrisk.org.

We thank you for your interest in career opportunities with AJWS. Due to high volume, only those candidates selected for an interview will be contacted. No phone calls please.