Grants Manager

New York, NY

Overview of AJWS:

Inspired by the Jewish commitment to justice, American Jewish World Service (AJWS) works to realize human rights and end poverty in the developing world. AJWS promotes civil and political rights; advances sexual health and rights; defends land, water and climate justice; and aids communities in the aftermath of disasters. AJWS pursues lasting change by supporting grassroots and global human rights organizations in Africa, Asia, Latin America and the Caribbean and by mobilizing supporters in the U.S. to advocate for global justice. Working together, the AJWS community strives to build a more just and equitable world.

Founded in 1985, AJWS is the first and only American Jewish organization dedicated solely to alleviating poverty, hunger and disease in the developing world.  Since its founding, AJWS has supported more than a thousand grassroots social change organizations and has granted $360 million to support human rights. Today AJWS has a budget of more than $50M. There are over 100 U.S.-based employees located in five offices (New York City, San Francisco, Los Angeles, Chicago, and Washington, D.C.), and over 25 country representatives in Africa, Asia, Latin America and the Caribbean.  The organization has more than 190,000 supporters across the U.S. and around the world.

Position Overview:

The Grants Manager supports AJWS’s core grantmaking to approximately 450 community-based organizations across Africa, Asia, Central America and the Caribbean, totaling approximately $14 million annually. In addition, the Grants Manager is responsible for grants-related information management, including overseeing the integrity and maintenance of the grants management system (foundationConnect). The Grants Manager is also responsible for refining processes in the system to improve efficiency. This individual has strong project management skills including exceptional organizational skills and a deep knowledge of grants management operations.  The Grants Manager is responsible for training and supervising at least one Grants Management Associate (GMA).  The Grants Manager reports to the Associate Director, International Operations (IOPS), and works with this position to recommend policies and process changes to improve grantmaking compliance, efficiency, and best practices. This position sits within the International Operations department, and works in partnership with the entire Programs Division, as well as the larger organization, to ensure the effective management of AJWS’s grantmaking.

Key responsibilities include but are not limited to:

  • Serve as the grants database (foundationConnect) administrator, including training in-office and remote staff, consultants and grantees on the system; overseeing the grantee portal; troubleshooting system issues; and coordinating maintenance of templates, fields, searches, reports, user accounts, forms, and coding;
  • Liaise with IT to identify, implement, and test updates, upgrades and other database enhancements, as well as third-party solutions;
  • Work closely with Finance on regular grant and finance system reconciliations, including grant expenses, payables, and budgets;
  • Work collaboratively with IOPS colleagues to process grant approvals and payments – focusing on compliance and data integrity issues;
  • Ensure grants comply with AJWS policies and regulatory standards and perform due diligence reviews;
  • Keep track of changing international regulations that may impact AJWS grantmaking procedures;
  • Maintain grants-related policy and procedures manual including designing and updating materials on division-wide procedures;
  • Field requests from the Communications, Development and Strategic Learning, Research and Evaluation divisions for grant data;
  • Create reports of grant statistics and conduct data analysis in response to requests from internal and external constituents;
  • Make recommendations to streamline the grant approval and payment processes;
  • Supervise Grants Management Associate, including ongoing training and regular check-ins;
  • Provide timely feedback to Associate Director regarding integrity of database information and processes;
  • Represent the IOPS team in meetings and in cross-departmental initiatives;
  • Actively participate in peer-learning and networking through PEAK Grantmaking and other professional associations.


  • BA/BS required;
  • Minimum three to five years previous work experience in grants management;
  • Fluency in Spanish or French greatly preferred;
  • Expert knowledge of grantmaking operations, practices and regulations;
  • Skilled in Microsoft Office software with particularly strong Excel and pivot table skills;
  • Experience working with Salesforce foundationConnect or comparable grants management database;
  • Customer service orientation and excellent interpersonal skills;
  • Ability to manage relationships, including regular communication with Programs Division, Finance and Communication staff;
  • Prior experience managing others a plus;
  • Comfort with ambiguity and the ability to work through issues in a changing environment;
  • Detail-oriented with strong organizational and project management abilities;
  • Proficient in prioritizing assignments and managing multiple tasks at a time;
  • Excellent and professional written and oral communication skills; and
  • Flexible, adaptive work style; and a sense of humor.

Additional Considerations:

People of color; lesbian, gay, bisexual, intersex, trans and gender non-conforming people; women; and differently abled people are encouraged to apply. We also encourage applications from people of diverse religious, spiritual and cultural backgrounds. 

Authorization to work in the US is required.

How to Apply

For immediate consideration please apply below.

Applications submitted without a personalized cover letter will not be considered.

We thank you for your interest in career opportunities with AJWS. Due to high volume, only those candidates selected for an interview will be contacted. No phone calls please.