Associate Director, International Operations & Grants Management

New York, NY

About the Organization

American Jewish World Service (AJWS) is the leading Jewish organization working to pursue justice and fight poverty in the developing world. By supporting hundreds of social change organizations in 19 countries, we respond to the most pressing issues of our time—from disasters, genocide and hunger, to the persecution of women and minorities worldwide. With Jewish values and a global reach, AJWS is making a difference in millions of lives and bringing a more just and equitable world closer for all.

Overview of Division

AJWS’s Programs Division works to build civil society in select countries in Africa, Central America and the Caribbean and Asia by supporting organizations and social movements that are advancing human rights. AJWS partners with organizations that work on four critical issues:

  • Sexual Health and Rights: Advancing the Rights of Women, Girls and Sexual Minorities
    AJWS works to increase access to services and end discrimination, violence and abuse of women, girls, LGBTI people and sex workers, so that they can access the full spectrum of opportunities in society and live in health, safety and dignity.
  • Civil and Political Rights: Promoting Recovery from Conflict and Oppression
    AJWS supports communities to recover from conflict and oppression, speak out against injustice and create vibrant, peaceful, societies that respect the rights of all citizens.
  • Natural Resource Rights: Defending the Right to Food, Land and Livelihoods
    AJWS supports organizations that advocate for the rights of rural, indigenous and poor communities who are displaced from their land or prevented from earning a living because of mining, dams and other development that threaten their way of life.
  • Disaster Response: Supporting Humanitarian Response led by Local Communities

AJWS prioritizes support for local, grassroots groups that work to meet the unique needs of historically marginalized communities in the wake of disasters so that they can recover fully and become more resilient to future crises.

AJWS’s International Operations Department (IOPS) is responsible for all compliance, analysis and procedural aspects of AJWS’s $14 million core grantmaking and $25 million donor-advised fund.

Overview of Position

The Associate Director, International Operations manages the legal, financial and operational components of all grantmaking portfolios administered by Grants Managers and Associates.  They are responsible for developing systems to enhance efficiency and effectiveness and leads a team responsible for training staff on grantmaking policies and procedures. The Associate Director works closely with the Finance & Administration Division to ensure that restricted funds are effectively tracked and with the Strategic Learning, Research and Evaluation Division to analyze grants data trends to inform evaluation and organizational learning.  They are a gifted manager, committed to the development and ongoing refinement of efficient and user-friendly systems, and are incredibly detail oriented.

Responsibilities include but are not limited to:

  • Provide leadership to the grants management team to further develop and enhance grants management policies, practices and technologies, including supervision and development of the team;
  • Manage the relationship between AJWS and donor-advised funds’ representatives on all grants management issues;
  • Play a central role in ensuring compliance with grantmaking procedures required by law and AJWS’s established processes, and work with outside counsel on complex compliance issues;
  • Monitor U.S. federal and country specific grantmaking rules and regulations to keep abreast of changes that may be required in policies and procedures, and communicate any changes to relevant staff;
  • Advise IT colleagues and team members on grantmaking requirements and best practices for implementing and maintaining the grants management database (Salesforce foundationConnect);
  • Oversee the grants database and prepare data analyses and reports that accurately represent AJWS’s work to internal and external audiences and develop innovative ways to present this data;
  • Recommend streamlined grantmaking policies and procedures;
  • Review and approve grant payments;
  • Work closely with Finance department to reconcile restricted revenue and grant expenses monthly and to ensure budget compliance across the Programs Division;
  • Partner with the programmatic departments to assist in oversight and compliance of restricted funds;
  • Provide grants-management-related assistance to the Programs Leadership Team and maintain a strong working relationship with other AJWS divisions;
  • Partner with the Strategic Learning, Research and Evaluation staff to develop and review grant metrics and data;
  • Provide timely feedback to Director of Disaster Response and International Operations on grant compliance and data integrity issues;
  • Actively participate in peer-learning and networking through PEAK Grantmaking, peer foundations and other professional organizations.

Qualifications:

  • BA/BS required, Masters strongly preferred;
  • Deep expertise in international and/or human rights grants management;
  • Minimum of five to seven years of grants management experience working at a foundation, international development or human rights organization;
  • Proven excellence in staff management;
  • Strong project management skills, including exceptional organizational skills, attention to detail and ability to drive and manage projects from conception to completion;
  • Proficiency in MS Office Suite, knowledge of grants management software (MicroEdge GIFTS and/or Salesforce/foundationConnect a plus) and experience training others in grants management systems is preferred;
  • Previous budgeting experience in an international organization or foundation;
  • Capacity to handle complex and confidential information with discretion;
  • Strong interpersonal skills and ability to work with diverse stakeholders;
  • Demonstrated capacity to take initiative and solve problems;
  • Commitment to knowledge sharing and a culture of learning;
  • Strong conceptual and critical thinking abilities;
  • Excellent written and oral communication skills; and
  • Ability to work in a fast-paced environment with shifting priorities.

Compensation and Benefits Information:

  • Competitive compensation commensurate with experience and the market;
  • Paid Time Off: 15-21 Federal and religious holidays off each year in addition to generous vacation and sick days;
  • Full health benefits coverage with minimal contribution by employees;
  • 403(b): 4% company match (safe harbor);
  • Flexible Spending Account and Commuter Benefits;
  • Workplace flexibility and generous leave policy.

Additional Considerations:

People of color; lesbian, gay, bisexual, intersex, trans and gender non-conforming people; women; and differently abled people are encouraged to apply. We also encourage applications from people of diverse religious, spiritual and cultural backgrounds.

Authorization to work in the US is required

How to Apply:

For immediate consideration, apply below.

Applications submitted without a resume and personalized cover letter will not be considered.

We thank you for your interest in career opportunities with AJWS. Due to high volume, only those candidates selected for an interview will be contacted. No phone calls please.