Careers at AJWS
Development Associate/Office Manager (San Francisco, CA)
Overview of AJWS
Inspired by the Jewish commitment to justice, American Jewish World Service (AJWS) works to realize human rights and end poverty in the developing world. AJWS pursues lasting change by supporting grassroots and global human rights organizations in Africa, Asia, Latin America and the Caribbean and by mobilizing supporters in the U.S. to advocate for global justice. Working together, the AJWS community strives to build a more just and equitable world.
Overview of Department
Led by the Executive Director, AJWS’s San Francisco office (a team of six) is responsible for overseeing and implementing the vision of AJWS in the San Francisco Bay Area. Work includes revenue generation through major gifts, raising community awareness, increasing brand recognition through special events and targeted communications, and building Jewish community relations with organizations and key opinion leaders to achieve lasting policy change.
Reporting to the Executive Director and supporting all team members, the Development Associate/Office Manager is a crucial asset to this fast paced, high energy office. The Development Associate/Office Manager is responsible for ensuring the smooth functioning and high performance of the Executive Director and the San Francisco office, including coordination and logistics on all fundraising and community engagement initiatives.
In addition to supporting the San Francisco staff, the Development Associate will also work closely on one of AJWS’s key programs, Global Circle. Global Circle is dedicated to identifying and engaging young professionals who are emerging leaders driven to build a community of global citizens dedicated to advancing the mission of AJWS through awareness, advocacy and philanthropy.
Responsibilities include but are not limited to:
Community Engagement Support & Global Circle Coordinator (60%)
Community Engagement includes but is not limited to:
- Assist with the planning, organizing and executing of special events and community programs
- Help plan and coordinate visits from the AJWS President and AJWS grantees to the Bay Area
The Global Circle Bay Area Young Professional’s program cultivates and engages the next generation of philanthropists and activists. Responsibilities include but are not limited to:
- Design and implement a plan to increase participation
- Develop AJWS educational programs, collaborative community events and cultivation opportunities
- Identify and cultivate prospects, donors and key activists in their 20s to early 40s; implement strategies for stewardship and solicitation
- Engage, cultivate and grow the Global Circle Bay Area Leadership Committee
- Manage administrative aspects of the Global Circle program, including data entry, donor reports and program budget
- Increase visibility and support for AJWS among young adults in the San Francisco Bay Area through public speaking engagements and professional networking opportunities
- Build and mobilize a constituent base in support of national advocacy and campaign initiatives and key policy issues
Office Management & Executive Administrative Support (40%)
- Assist the Executive Director on a regular basis, including but not limited to: coordinating meetings, processing donor requests, liaising with board members, coordinating travel logistics within the U.S., and sending targeted communications from the Executive Director to constituents
- Coordinate all financial administration in compliance with the headquarter office in NY including payment requests, processing and negotiating contracts for vendors, petty cash and monthly expense reports. Work closely with the Executive Director to manage and monitor the San Francisco and Western Region budget
- Liaise with headquarter office staff to ensure smooth functioning of all systems — specifically IT, Finance, Human Resources, Development Operations (Raiser’s Edge administration), Facilities and Communications
- Provide support with Raiser’s Edge database including queries and reports, data entry, donor history research, list management and gift analysis
- Manage physical office including general office space organization, ordering supplies, answering phones and overseeing the inventory of AJWS publications and collateral materials
- Coordinate annual mailing appeals for San Francisco and Western Region constituents, develop a timeline, deadlines, organize constituent lists, and manage staff personalization notes
- Four-year college degree or equivalent experience required
- Strong written and verbal communications skills
- Minimum of 2-4 years of non-profit or related experience within complex and dynamic organizations, including knowledge of nonprofit organizational culture
- Excellent judgment and proven experience working with a diverse group of constituents
- Previous office management, including experience working with budgets required
- Previous experience with Raiser’s Edge or similar database required
- Event planning experience required, knowledge of local venues preferred
- Detail oriented, well-organized, able to manage multiple complex tasks, flexible work style with ability to manage priorities
- Motivated self-starter capable of working independently as well as on a team
- Ability and willingness to work occasional nights and weekends for events
- Thorough knowledge of Microsoft Office
- Commitment and passion for the AJWS mission
How to Apply:
For immediate consideration, please forward your resume and cover letter to email@example.com and indicate your name and "Development Associate/Officer Manager" in the subject line. Applications submitted without a personalized cover letter will not be considered.
We thank you for your interest in career opportunities with AJWS. Due to high volume, only those candidates selected for an interview will be contacted.
AJWS is an equal opportunity employer and provides competitive salaries and benefits.
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